Free AI Use Policy Template for Schools & Organizations
Free AI Use Policy Template for Schools & Organizations
As AI tools like ChatGPT become standard in education and workplaces, institutions need clear, actionable policies that encourage responsible innovation while maintaining integrity.
But creating an AI policy from scratch is time-consuming—and risky if you miss critical elements.
That's why we created this free, comprehensive AI Use Policy Template. It's designed specifically for schools, universities, career centers, and organizations navigating the AI era.
What’s included in the template
This isn't a vague "don't use AI" statement. It's a complete policy framework covering:
✅ Clear definitions of AI and related technologies
✅ Permitted use cases with specific examples
✅ Prohibited uses that protect integrity and security
✅ Ethical guidelines for responsible AI integration
✅ Attribution and citation standards for transparency
✅ Privacy and data security protocols
✅ Consequences and enforcement frameworks
✅ Discipline-specific considerations you can customize
✅ Implementation guidance for rolling out your policy
14 comprehensive sections covering everything from basic definitions to enforcement protocols- ready to customize for your institution's needs.
Who This Template Is For
This policy template works for:
📚 K-12 Schools establishing student AI use guidelines
🎓 Colleges & Universities developing campus-wide AI policies
💼 Career Centers & Workforce Programs guiding job seekers on ethical AI use
🏢 Corporate Training Programs setting workplace AI standards
🏛️ Educational Organizations creating consistent AI frameworks
Why You Need an AI Policy
The reality:
73% of students already use AI tools regularly
Employers expect AI literacy in new hires
Detection software alone doesn't solve the problem
Without clear guidance, people will use AI anyway—just poorly
The solution:
Clear policies that define appropriate use, set expectations, and provide frameworks for ethical AI integration.
What happens with a strong policy:
Everyone understands expectations
Reduced academic integrity issues
Confident AI integration in learning and work
Competitive advantage in preparing people for the future
Legal and ethical protection for your institution
How to use this template
Step 1: Download the Template
Get your free copy in PDF (for review) or Word format (for customization).
Step 2: Customize for Your Context
Replace [bracketed placeholders] with your institution's specific information. Add or remove sections based on your needs.
Step 3: Review with Stakeholders
Share with legal counsel, faculty leadership, HR, IT, and other key decision-makers.
Step 4: Implement and Communicate
Roll out your policy through training sessions, orientation programs, and official channels.
Step 5: Schedule Regular Updates
AI evolves quickly. Plan to review your policy every 6-12 months.